PS Query Lists

PS Query has a way of comparing a list of values in the criteria to a particular column (or expression). You have to add each value individually - this is a bit of fun for a handful of values, but when the number of values in the list hit serious double figures, it becomes a bit tedious.

The list of values makes use of the "in" operator in SQL. If we already have the list in an email or spreadsheet, we can edit the list into the SQL format without having to rete the actual values, but then we need to get it into PS Query:

1: Create a new criterion - and make the left hand side an expression.
2: Leave the expression settings as their defaults - a character expression with a length of 1.
3: As an example, to make a list of Departments containing Sales, Marketing, Operations put the following into the expression list:

A.DEPTID in ('SALES','MARKETING','OPERATIONS') and 'a'=

4: Click OK and save the expression and return to your new criterion.
5: Add the right hand side of the criterion as the constant a